Fast Estimate logo — HVAC estimating software
AI estimating for HVAC field crews

Quote any HVAC job inunder two minutes.

Snap a photo of the unit, tell us about the job, and Fast Estimate writes a polished, line-itemized PDF — ready to hand to the homeowner before you leave the driveway.

No credit card required
Built for the field
PDF export included
Residential HVAC outdoor AC condenser unit ready for replacement estimate
Close-up of HVAC compressor used in residential AC replacement quotes
Indoor wall-mounted mini-split unit estimated in Fast Estimate
3-Ton AC Replacement
Ready
Maple Grove residence · drafted in 1 min 38 s
Estimated total$7,840
<2 min
Average time per estimate
+38%
Higher close rate on-site
1-10
Techs per company
0 typing
AI fills the line items
What you get

Everything you need to quote on the truck.

No clipboards, no late-night spreadsheet work. Walk through the home, upload a few photos, and the estimate writes itself.

AI line items

Our model reads your photos and notes, then proposes equipment, labor hours and parts with realistic pricing.

Photo-first capture

Upload outdoor unit, indoor air handler, electrical panel — the AI uses them to ground its estimate.

Branded PDFs

Send a clean, professional PDF with your company name on it. Generated in one click.

Customer book

Every estimate is tied to a customer. Re-use details next time without retyping the address.

Mobile-friendly

Designed for phones first. Big tap targets, fast forms, and works wherever the truck is parked.

Your data, yours

Authenticated accounts keep your estimates private to your company. No shared lists.

How it works

Three steps. One estimate. Zero homework tonight.

  1. 01
    Tell us about the job
    Pick AC replacement, furnace, heat pump, ductwork, or service. Add square footage, system age, and any notes.
  2. 02
    Upload a few photos
    Snap the outdoor unit, the indoor air handler, the panel. Drop them in.
  3. 03
    Send the PDF
    Review the AI-drafted line items, tweak prices, and download a branded PDF to hand the homeowner.
HVAC contractor on a service call drafting a fast estimate
1:42 to draft this estimate
3-ton AC + new line set
$8,120
Pricing

Simple plans that scale with your crew.

Start free. Upgrade when you're ready to add technicians.

Starter
For solo owner-operators trying it out.
$0/ forever
  • 3 estimates / month
  • 1 technician seat
  • PDF export
  • Customer book
Most popular
Crew
For small HVAC shops quoting daily.
$59/ per month
  • Unlimited estimates
  • Up to 5 technicians
  • AI line items + photo grounding
  • Priority PDF rendering
Fleet
For growing residential service teams.
$99/ per month
  • Unlimited estimates
  • Up to 10 technicians
  • Per-tech add-ons available
  • Annual discount available
Secure monthly billing via Stripe. Cancel anytime from your account.
Quote on the spot, win the job

Close more residential replacements without the paperwork.

Free to start. Add your crew when you're ready.

Loved by HVAC pros

What Contractors Are Saying

Real feedback from real crews using Fast Estimate in the field every day.

“I used to spend an hour after dinner typing up estimates. Now I'm done before I back out of the driveway.”
Mike T.
Phoenix, AZ
“Handed a homeowner a PDF in the driveway and closed a $9,200 replacement on the spot. That never happened before.”
Derek C.
Asheville, NC
“My guys aren't the most tech-savvy but they picked this up in one day. Clean, simple, and it prices jobs way better than we were doing manually.”
Jason P.
Oklahoma City, OK
FAQ

Frequently asked questions

Everything you need to know about Fast Estimate. Can't find an answer? Try the free calculator or start a chat with us.

How fast does Fast Estimate generate a quote?
Under 2 minutes. Enter your job details, upload photos of the equipment and install area, and a professional estimate is ready to send.
Do I need to be technical to use it?
No. Fast Estimate is built for field contractors, not software people. If you can take a photo on your phone, you can use it.
What types of HVAC jobs does it support?
AC replacement, furnace replacement, mini-split installation, heat pump systems, ductwork, and general service calls. More job types are added regularly.
Can I brand the estimates with my company logo?
Yes. Upload your logo, company name, license number, and contact info in Settings → Profile. Every estimate and PDF will carry your branding.
Does the customer need to sign anything?
You can send estimates with a built-in e-signature. Customers sign on their phone — no printing, no scanning, no follow-up needed.
Can I export estimates as a PDF?
Yes. Every estimate generates a branded PDF you can text, email, or print on the spot.
What's the difference between Starter, Crew, and Fleet?
Starter is free and includes 5 estimates per month — great for getting started. Crew is for growing companies and includes unlimited estimates and 2 team members. Fleet is for larger operations with unlimited estimates and 5+ team members.
Is there a free trial?
The Starter plan is free forever — no credit card required. Upgrade to Crew or Fleet when you're ready to scale.
Is my data secure?
Yes. All data is encrypted in transit and at rest. We never share your customer or job data with third parties.
Can I cancel anytime?
Yes. No contracts, no cancellation fees. Cancel your Crew or Fleet subscription anytime from your account settings.